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Intranet Implementation: The Advantages Of A WebBased Solution

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The traditional approach to implementing an intranet is to purchase a software package, modify it for your needs, and install it on your system.
Over the past few years, another option has grown in popularity the implementation of a webbased solution.
As you consider the choice between installed software and a webbased intranet, here are some considerations:

1. The most important requirement of any intranet is that everyone uses it.
To assure broadbased participation, the intranet must be easy to implement, simple to use, costeffective to maintain, and offer each individual user the power to post, access and use content in a way that serves their specific needs. In short, the intranet must have value to everyone.
Webbased intranets are designed around this concept. The interface and navigation are consistent with their use of the web an environment in which they feel in control, using familiar tools.
In contrast, the business world is littered with countless elegant and featurerich software based intranets that have failed. Why? Because they represented an alien environment into which the user was expected to venture. Few employees had the time or the interest (or courage) to enter, rendering the intranet impotent, with the powerful tools unused.
This is the plight of traditional, outofthebox software solutions. Unlike webbased intranets, they force users into a constrained environment requiring indepth training, built around rules designed for the group, rather than the individual.

2. Software intranets have unpredictable costs: in time, attention and money.
Software based solutions require extensive internal support. The ongoing expense in both staff time and money takes the focus of your IT group away from missioncritical tasks.
System integration, Implementation, maintenance, technology upgrades, training and user support are all ongoing tasks that represent a significant, recurring investment. The cost can be substantial, far exceeding your initial license cost and monthly fee.

3. Webbased intranets offer a predictable cost and cuttingedge technology.
Most webbased solutions offer a fixed monthly fee that covers all maintenance, technology upgrades, training and user support. The costs are predictable, the technology evolutionary, and its all done with minimal involvement of your IT staff.
Its for these reasons that companies needing broadbased participation in a changing environment are choosing webbased intranets over traditional software solutions.


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